Event Planning

If you are planning an event, you probably know that the venue dictates the tone and ambience of the occasion. For this reason, it’s important to know what to look for and make sure you get it right at the beginning. If you’re searching for the ideal event venue in Orange County, use the following tips to make sure your gathering is a success.

 

Budget Considerations

One of the most important things to which thought must be given when choosing a facility rental is your budget. You probably have a specific price range in mind; however, it is important to realize that securing a venue is not simply reserving a room. The way prices are calculated vary significantly from one venue to the next, and it is therefore essential to discover exactly what is included prior to signing on the dotted line. Make sure you communicate properly with your go-to person at the venue to avoid any unpleasant surprises.

 

Location

It is always wise to book your venue in a location that is convenient for as many as possible. Easy access helps you maintain a stress-free event and can even boosts turnout in some cases. You should find out whether or not valet service and on-site parking are available because such services also help to ensure a hassle-free event.

 

When to Reserve Your Venue

If you are planning corporate events or similar functions during peak season, make sure you book your banquet hall well in advance. If you have decided on a highly popular location, such as Lyon Air Museum, speak to the manager to find out how far in advance you should book your event.

 

Capacity

Similar to your budget, the number of guests you plan to invite is also a vital aspect of event planning. This is because certain venues can be eliminated based on capacity alone. Always try to choose a venue that is the ideal size for the number of attendees you are inviting. Try not to go too big or too small; getting the size just right not only gives your function a lively atmosphere, but it also helps you avoid overspending.

 

Seating Arrangements

Consider the seating layout options at your preferred event venue. Before making a decision, think about the kind of interactions you want your attendees to have, and then create the seating arrangement accordingly. Many venues are willing to adapt their rooms to different layouts, but discuss this in advance to make sure your preferences can be accommodated.

 

Catering

If you want the venue to do the catering, don’t forget to tell them about any specific requirements you have, such as vegetarian, vegan, kosher or other special requests. If you prefer to cater your event yourself, discuss the options with regard to food and drinks with your contact person at the facility.

 

Services 

Inquiring about services should not be overlooked, either, as it’s important to know if the venue has on-site parking, kitchen facilities, equipment for presentations, and extra space, such as a breakout room or cloakroom. You may also wish to inquire about any restrictions that may be in place, such as photography, ending time, or noise restrictions.

 

Communication

Even if you find the perfect event venue in Orange County, you must still rely on proper communication with your go-to person at the venue to ensure your function runs smoothly. Ask for a dedicated person with whom you can remain in contact throughout the planning process and on the day of the event. Proper organization is crucial for a successful occasion, and these suggestions are a great place to begin when planning corporate events or similar functions